Review Vacancy
TitleProgram Aide- Office of Special Sessions and Programs- NY HELPS
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $53413 to $53413 Annually
Appointment Type Contingent Permanent
Duties Description JOB FUNCTIONS
Job Functions:
Prepares and implements Summer/Winter Session faculty and staff payroll (faculty, administrative staff, and online course development stipend payments) by working closely with the Payroll Office
Monitors enrollment during Summer/Winter Session for payroll purposes
Tracks Summer and Winter Session course enrollments; tracks online course enrollments each semester
Works closely with the Registrar’s Office to adjust the Summer/Winter Session course schedule
Coordinates/schedules meetings as needed
Attends Special Sessions & Programs meetings
Prepares for review/execution, NYS and CSEA Partnership for Education & Training Program documentation
Assists with documentation preparation for NC Sara
Executes purchases and reconciles monthly payments department credit card statements
Oversees updates and maintenance of Special Sessions websites (Summer/Winter Session, Online)
Implements customized student emails for SU/WI student inquiries
Assists new and returning SU/WI students with their Special Sessions Banner accounts and course registration process, creates accounts for new students, and processes applications for undergraduate students
Works with College Communications to develop a successful marketing plan for Summer/ Winter Session, online courses, and online programs
Prepares and send various marketing documents to students and campus offices to promote Summer and Winter Session.
Reviews/edits documentation, emails, correspondence and reports
Orders equipment/supplies
Creates budget charts using BI
Supervises student assistant and coordinates work for GA
Minimum Qualifications REQUIREMENTS
Minimum Qualifications:
NON COMPETITIVE/ NY HELPS: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
COMPETITIVE: Candidates must have permanent appointment in a Program Aide New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Program Aide, Full Time - Brockport location.
Transition: one year of permanent competitive service in a clerical, keyboarding, secretarial, or paraprofessional title allocated to Grade 5 or higher.
Additional Comments This position is not eligible for visa sponsorship.
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by February 17, 2026.
Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.
Some positions may require additional credentials or a background check to verify your identity.
Email Address eerdogan@brockport.edu
Address
Notes on ApplyingThis position is not eligible for visa sponsorship.
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by February 17, 2026.
Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.