Review Vacancy
AgencyAttorney General, Office of the
TitleOffice Assistant 1 Stores/Mail (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36232 to $44828 Annually
Duties Description PRINT SHOP DUTIES:
• Receive, review and prepare documents for copying, printing, extraction/exporting documents from PDF, Disc, or USB devices.
• Scan documents to PDF/Disc/USB.
• Collate and bind assorted size documents using machines for tape binding, hole punching, and/or stapling.
• Print maps, posters or other documents and laminate on foam core poster boards.
• Ensure Quality Control in processing Print Shop requests.
• Monitor incoming work requests in the unit mailbox and provide professional and timely responses.
• Review and assess documents for outsourcing when needed.
• Provide machine maintenance for equipment including, but not limited to, high yield printers, scanners, photo capture software, tape binders, comb binders, laminators, cutters, and paper drills.
• Responsible for maintaining inventory of supplies to ensure continuous services will be provided for print shop machines, paper, ink, discs, etc.
• Convert files into searchable PDF’s in preparation for conversion to concordance per the court’s criteria.
ADDITIONAL DUTIES
• Sort and deliver USPS, courier and express mail and picks up outgoing mail.
• Operates Pitney Bowes arrival and assent computer for incoming and outgoing mail and SendPro Software for outgoing packages with FedExp and USPS
• Operates Pitney Bowes postal machine
• Deals effectively with customers and visitors in a courteous and professional manner.
• Must be able to lift 50-pound box of paper.
• Performs other duties as assigned.
Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE QUALIFICATIONS:
• Office Assistant 1 (Stores/Mail): There are no minimum qualifications.
Current NYS Employee: One year or more of permanent or contingent-permanent status as an Office Assistant 1 (any parenthetic), OR eligible for transfer via Section 70.1 of the Civil Service Law.
*Positions located in New York City receive an additional $4,000 downstate adjustment location pay annually.
Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.
Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
ADDITIONAL COMMENTS
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Bureau
Email Address HR.Recruitment@ag.ny.gov
Address
Street Office of the New York State Attorney General
The Capitol
Notes on ApplyingIn your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.