Review Vacancy
AgencyInformation Technology Services, Office of
TitleAdministrative Assistant 2 - 10529
Occupational CategoryI.T. Engineering, Sciences
Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)
Salary RangeFrom $56807 to $72429 Annually
Duties Description Under the supervision of a Geographic Information Officer or equivalent with the Digital Transformation Office, Geospatial Services Bureau, Geospatial Services Section, the Administrative Assistant 2 will coordinate meetings and communications with client Agencies, track usage of the statewide GIS contract, handle inquiries from users, and assist with travel arrangements.
Specific duties include, but are not limited to, the following;
• Document and track requests from client agencies. Meeting scheduling and occasional material preparation and note taking.
• Routing phone calls and emails received on the office’s general phone number and shared mailbox. With training, the incumbent will be expected to provide initial information to customers.
• SFS Travel Proxy for 40+ GIS Staff, assisting with completing and routing forms.
• Complete travel requests for GIS Staff, with short notice in many cases.
• Create Expense Reports for GIS Staff, with IMT deployments being especially unique.
• Make rental and fleet travel reservations (hotel, plane, train, and automobile).
• Responsible for Data Sharing Agreement administrative functions.
• Help maintain portions of GIS Clearinghouse website including contact information.
• Outreach for Who’s Who in GIS.
• Write letters to new and departing members.
• Schedule & handle venue logistics for quarterly meetings.
• Assist with meeting minutes and materials.
• Product research and gathering quotes.
• Mailroom coordination.
• Responsible for outgoing shipments with labels and billing.
• Building 5 Liaison.
• Schedule meetings for managers and track action items.
Minimum Qualifications Current New York State employee with one year or more of permanent,
contingent-permanent or 55b/c service as an Administrative Assistant 2; OR current New York State
employee with one year or more of permanent, contingent-permanent or 55b/c service in a position
Grade 13 or above and eligible for transfer under Section 70.1 of the Civil Service Law. To be eligible for
transfer, you generally must have at least one year of permanent service in a qualifying title or titles. In
addition, you must have passed an appropriate keyboarding test that demonstrates your ability to enter
text at a rate of at least 30 words per minute with at least 96% accuracy. You will not need to take this
test if you have served in an appropriate keyboarding title.
Note: If you are on the examination eligible list for the position title in this location, you do not need to
respond to this posting unless you are also eligible for appointment by one of the qualifications listed
above. Candidates must be reachable on the current eligible list for this title in order to be list appointed.
Provisional Opportunity:
Candidates must be qualified employees of New York State and have at least one year of permanent
competitive or 55-b/55-c service in any of the following titles:
Administrative Assistant 1, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law
Department Document Specialist Trainee 2, Office Assistant 2 Keyboarding, Office Assistant 2
Keyboarding (Spanish Language), or Senior Data Entry Machine Operator.
If you are appointed provisionally, you must take the next scheduled Civil Service examination for this
title, and your score must be reachable on the resulting eligible list before you can be permanently
appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.
Minimum Qualification for 52.7 Non-Competitive Promotion:
If there are no more than three qualified candidates in the promotion field within this agency for this
position, the agency will request approval from the Department of Civil Service to fill this position via a
noncompetitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order
to be eligible for a NCP, candidates must be a current New York Office of IT Services employee in the
direct promotion field with one year or more permanent, contingent-permanent, or 55b/c status as an
Administrative Assistant 1.
Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.
Some positions may require fingerprinting.
Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview.
If eligible, positions located in New York City will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.
to permanent non-competitive and the official probationary period will begin.
Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF.
• Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.
The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
Some positions may require additional credentials or a background check to verify your identity.
Email Address PostingResponses@its.ny.gov
Address
Swan Street Building, Core 4, Floor 1
Notes on ApplyingTo apply for this position, please submit a cover letter and resume clearly indicating how you qualify. Ensure that you include the vacancy ID in the subject of your email for prompt routing. Your Social Security number may be required to confirm eligibility.