Review Vacancy
TitleAdministrative Assistant 1 - Residential Life - NY HELPS
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $47695 to $47695 Annually
Appointment Type Contingent Permanent
Duties Description JOB FUNCTIONS
Essential Functions:
Performs support duties: prepares reports and notices, schedules appointments, and solves administrative problems for Residential Life/Learning Communities central staff
Directly supports the activities of the Director of Residential Life/Learning Communities
Establishes and maintains required databases, hardware and software and special projects and reports
Utilizes Banner (the campus-wide student information system), Housing Cloud housing management system, and Maxient (student conduct management system)
Provides reception area coverage; answers, screens, and problem-solves calls and in-person visits from various constituents. Also trains student employee staff
Completes assigned special projects such as the end of the year banquet preparations, end of year evaluations of professional staff, and performance programs for professional staff
Serves as the primary support staff member for the leadership team staff
Maintains staff roster and shares with stakeholders as required
Maintains departmental time and attendance, travel, and procurement records
Maintains aspects such as travel reimbursements, extra service paperwork, personnel files, process mails, and reconcile P-Card
Minimum Qualifications Minimum Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)
For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPs will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPs title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Two years of experience in administrative support, which includes use of office software (e.g., email, work processing), provision of customer service, business writing, and/or office administration.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.
OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two-salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed.
Email Ezgi Erdogan in the Office of Human Resources
at eerdogan@brockport.edu with any questions regarding the Traineeship.
Additional Comments https://www.schooljobs.com/careers/brockport/jobs/5238446/administrative-assistant-1-trainee-residential-life-ny-helps?pagetype=jobOpportunitiesJobs
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