Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $59808 to $74695 Annually
Duties Description Under the supervision of higher-level personnel, the Administrative Assistant 2 will serve as the administrative lead for the Genesee Regional Management Team.
Duties include, but are not limited to:
• Provide administrative and clerical support to regional leadership.
• Answer phones; provide information to callers, take messages, and route calls to appropriate staff.
• Greet and assist visitors or callers, respond to inquires, and direct individuals to appropriate staff.
• Open, read, route, and distribute incoming mail and other materials; respond to routine correspondence and inquiries.
• Track, monitor, and coordinate assignments, projects, and requests to ensure timely completion.
• Set up and manager paper and electronic filing systems; maintain records, logs, and reference materials.
• Create, maintain, and update spreadsheets and databases to track program, fiscal, and administrative information.
• Maintain scheduling and event calendars; schedule and confirm meetings and appointments for staff and management.
• Schedule interviews and coordinate onboarding and offboarding tasks.
• Coordinate meetings, conferences, and special events, including logistics, meeting materials and room arrangements.
• Make travel arrangement for staff and prepare or process travel authorizations and expense reports in accordance with agency procedures.
• Prepare, proofread, and edit correspondence, reports, meeting minutes, and other documents to ensure accuracy formatting and style standards.
• Research and compile information for reports, presentations, and responses to inquiries.
• Order and maintain office supplies and inventory.
• Perform other administrative duties as assigned to support the effective operation of the office.
• Attend various meetings; take meeting notes and minutes.
Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support*, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. *Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree** in office administration, secretarial science, administrative assistance, paralegal business technology, or office technology substitutes for two years of experience.
**Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education (https://ope.ed.gov/dapip/#/home). If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
Additional Comments OPERATIONAL NEEDS:
• Must be experienced with the Microsoft Office Suite, including Word, Excel, Outlook, and Teams
BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off:
• 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays.
• Annual professional leave to participate in professional development.
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental and Family Leave
To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx
Some positions may require additional credentials or a background check to verify your identity.
Email Address genesee.employment@parks.ny.gov
Address
1 Letchworth State Park
Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at https://parks.ny.gov/employment
Please forward your application and resume, if available, to John Snyder, Letchworth State Park, 1 Letchworth State Park, Castile, NY 14427
or email to Genesee.Employment@parks.ny.gov with the subject line “Administrative Assistant 2”
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.
Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.