Review Vacancy
AgencyEnvironmental Facilities Corporation
Occupational CategoryClerical, Secretarial, Office Aide
Salary RangeFrom $48006 to $55000 Annually
Duties Description Reporting to the Deputy Director of Administration and Corporate Operations, the Administrative Assistant will be responsible for providing a broad range of administrative support to the Administration and Corporate Operations Division, which includes Human Resources, Procurement and Program Compliance, Support Services, Information Technology, Communications and Internal Controls. The Administrative Assistant will also work closely with support staff in other divisions to support the Corporation as a whole.
Essential Job Functions
• Schedules meetings and appointments; maintains the Director and Deputy Director’s calendars and coordinates with other administrative staff as necessary.
• Coordinates workflow between the Division leadership to ensure timely completion of tasks and directives.
• Makes travel arrangements, manages travel itineraries, and processes related travel vouchers and expense reports for Division staff.
• Assists in the preparation of internal and external documents, including letters, memoranda, reports, presentations, and briefing materials.
• Develops and maintains an efficient and organized documentation and filing system of paper and electronic documents.
• Supports the operational needs of all units within the Division by compiling and organizing documentation, maintaining office supply inventories, coordinating routine administrative tasks and assisting with cross-divisional projects.
• Provides coverage for the Receptionist as needed, including phones, visitor intake, and general front-desk support.
Minimum Qualifications Associate’s Degree in Administrative Management and two years of high-level administrative support or a High School Diploma or General Equivalency Degree (G.E.D.), and five years of progressively responsible administrative support experience. An equivalent combination of education and experience to successfully perform the duties of the position may be considered, as determined by the Corporation.
Knowledge/Skills
• High level verbal and written communications skills
• Advanced Microsoft Suite experience (Excel, Word, Teams, SharePoint, OneDrive)
• Detail-oriented, with strong organizational, planning, and time management skills
• Ability to multitask and prioritize daily workload in a fast-paced, multi-disciplined environment
• Ability to exercise independent judgment
• Friendly and professional demeanor
• A high level of confidentiality and discretion are required
Working Conditions and Physical Abilities
Work is performed in an office setting, with prolonged periods of sitting and regular use of a computer and other office equipment. This position requires the ability to lift and move items up to 10 pounds, such as office supplies or files. Duties may involve occasional standing, walking, reaching or bending as part of routine administrative tasks. This position requires a professional demeanor and an orientation towards customer service.
Additional Comments The New York State Environmental Facilities Corporation (EFC), a public benefit corporation, aids local governments and other eligible applicants throughout New York State to undertake critical water quality infrastructure projects by providing access to low-cost financing, grants, and expert technical assistance.
EFC is committed to fostering an inclusive workplace that values respect, diversity, and the unique perspectives of all individuals. To support our employees, EFC provides an outstanding benefits package similar to that offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in either the NYS and Local Retirement System, which is a defined retirement plan, or the Voluntary Defined Contribution Program.
In compliance with Public Law 99-603, candidates selected for appointment must provide, within three (3) business days of the employee’s first day of employment, an original copy of documentation proving citizenship and/or legal right to work in the United States.
It is the policy of the State of New York and EFC to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, physical or mental ability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record, unless based upon a bona fide occupational qualification or other exception.
All individuals with disabilities are encouraged to apply to positions that they are qualified to perform. It is the policy of EFC to provide qualified persons with disabilities an equal opportunity to participate in and receive the benefits, services, programs, and activities of EFC, and to provide such persons with reasonable accommodations and reasonable modifications as are necessary, to enjoy such equal opportunity, including accommodations in the recruitment process.
EFC will provide reasonable accommodation to ensure effective communication of information to individuals with disabilities. If you need an auxiliary aid or service to make this information available to you, please contact EFC’s Human Resources Office at (518) 486-9267.
It is the policy of EFC to provide reasonable accommodation for religious observers.
Some positions may require additional credentials or a background check to verify your identity.
Email Address humanresources@efc.ny.gov
Address
7th Floor
Notes on ApplyingApplication Requirements and Related Information
Candidates interested in joining our team should apply by using the green "Apply for this Job" link available at https://nysefc.bamboohr.com/careers/76?source=aWQ9MjI%3D.
Salary will be based on experience and qualifications, as well as market and business considerations.