Review Vacancy
AgencyInformation Technology Services, Office of
TitleIES Procurement Analyst (Project Assistant) ref# 11157
Occupational CategoryI.T. Engineering, Sciences
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $66951 to $85138 Annually
Duties Description ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time.
Under the direction of the IES Financial Analyst, the IES Procurement Analyst will be assigned to the Integrated Eligibility System (IES) within the Office of Information Technology Services (ITS) and will assist and manage all IES software procurements via the request for quote (RFQ) process, support the Financial Analyst with budget, claiming, spend tracking, and two-tiered procurement processes for staff augmentation, and Purchase Orders (POs). The incumbent will provide guidance to program staff and vendors/contractors to facilitate the procurement/RFQ process, ensuring all control requirements are met, monitor the invoice payment process for all procurements; monitor purchasing process. This position will assist the Finance team with various budget and finance activities including invoicing, budget reporting, and tracking of spend and procurement.
Duties Include but are not limited to the following:
• Assist and manage the software procurement (RFQ) process, while working closely with IES technical staff, ITS VSM and vendors/resellers.
• Assist with vendor invoicing and communication with vendors to work through any discrepancies and ensure timely submissions.
• Monitor, track, and report on current IES spend.
• Assist with the preparation of monthly budget reporting for IES management and program stakeholders.
• Monitor internal financial controls and procedures including change control and contracts.
• Monitor and track IES claiming for Federal reporting.
• Assist with development of the IES Application Planning Document (APD).
• Manage IES Finance shared mailbox.
• Track and report out on Staff Augmentation procurements and contracts.
• Provide inputs to federal and executive reports.
• Monitor, track and report out on Key Performance Indicators (KPIs).
• Assist with State Financial System (SFS) transactions such as purchase orders; and
• Perform other duties as assigned.
Minimum Qualifications Minimum Qualifications
Four (4) years of experience in procurement, operations management, finance, or related field.
A Bachelor’s degree may substitute for 2 years of experience.
A Masters may substitute for an additional year of experience.
Preferred Qualifications:
• Experience in state or local government procurement
• Proficient in Microsoft Office (Excel, Access, SharePoint, PowerPoint, Visio, Project, Word, Outlook)
• Experience in Health and Human Services (HHS)
• Master’s degree in related field
Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.
The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF.
• Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.
Some positions may require additional credentials or a background check to verify your identity.
Email Address PostingResponses@its.ny.gov
Address
Street Empire State Plaza, Swan Street Building, Core 4
PO Box 2062
Notes on ApplyingTo apply for this position, please send a cover letter and resume indicating that you are applying for IES Procurement Analyst (Project Assistant) Ref# 11157 and include the Vacancy ID in the subject line. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.
Fingerprinting will/may be required as part of a background check.