NY HELPNo

AgencyState Police, Division of

TitleOffice Services Manager

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 1220 Washington Avenue

Building 22

City Albany

StateNY

Zip Code12226

Duties Description Reporting directly to the Administrative Officer 7, M6, The SG-23 will serve as the senior statewide authority for all Quartermaster operations and the central administrator for the Ballistics Protection Program. Responsibilities include:
DUTIES

MAILROOM OPERATIONS:

Oversee mailroom operations for Division Headquarters, Academy, Forensic Investigation Center and Troop G Headquarters locations.

Supervise the receipt, sorting, and distribution of mail & packages.

Oversee logging of packages & audit shipping invoices.

Oversee bulk mailings.

Ensure compliance with USPS and other carrier regulations and guidelines, including regarding shipping of hazardous or biomedical packages.

WAREHOUSE & INVENTORY OPERATIONS:

Oversee warehouse and inventory operations for agency uniform and equipment stock.

Provide policy and operational direction to staff in Division Headquarters, Academy, and all Troop quartermaster locations.

Serve as the agency administrator and trainer for the statewide quartermaster / inventory system.

Prepare statewide stock/equipment orders for submission to Division Finance.

Supervise G18 staff responsible for monitoring inventory levels and approve supply requisitions which includes operational oversight of workflow.

Research items for purchase and provide recommendations to uniform and equipment committee.

Review and approve requests for office supplies.

Coordinate the transfer and disposal of surplus property with OGS.

Assist in maintaining uniform statewide standards, policy, and compliance procedures.

Ensuring audit readiness, inventory accuracy, and property accountability across 10 troop Quartermaster offices.

Maintain records of agency fixed assets.

Oversight of the New Quartermaster Inventory Management System:

Lead the system’s statewide rollout, data migration, workflow development, and initial and ongoing training.

Oversee user permissions, compliance audits, and accuracy controls.

Ensure inventory data integrity for the entire Division.

BALLISTICS PROTECTION PROGRAM:

Administer the program for the issuance of ballistic protective equipment to all sworn and certain civilian employees.

Maintain statewide inventory of all issued body armor, and carriers, including expiration dates, sizing, model/type, and employee data.

Provide policy and operational guidance to Division, Academy, and Troop QM staff regarding the agency body armor program.

Ensure employees receive the specified body armor for their position/title including for specialized units (SORT, BCI, etc.).

Establish an operational plan for the fitting and ordering of body armor for new employees as well as for expiring vests, including for employees on extended leave.

Establish a budgetary plan for body armor orders and work with Division Finance to issue purchase orders as required.

Coordinate with the vendor, Academy, and troops to schedule fittings, resolve issues, streamline deliveries, and distribute to employees.

Receive body armor from employees due to promotion, transfer, retirement, or expiration & process accordingly.

Oversee the NIJ-mandated expiration tracking for all soft armor and plates and ensure Compliance with OSHA, NIJ, and legal liability standards.

Meet with vendors regarding new technology or equipment functionality and prepare summary information for the uniform & equipment committee review.

Maintain accounting and tracking of ballistic shields, helmets, and all ballistic protection equipment.

Minimum Qualifications One year of permanent service as a G18, Assistant Office Services Manager.

Or

A bachelor’s degree and at least one year of permanent service in an SG-18 title with responsibilities involving data, process, or policy research and analysis.

Or

Seven years of experience in warehouse and inventory operations.

Must be able to demonstrate the ability to travel between Division Headquarters in Albany, New York and Troop G in Latham, New York as frequent travel is required.

PREFERRED QUALIFICATIONS

At least two years of experience overseeing warehouse and/or inventory operations, supervising lower-level staff.

Experience managing law enforcement and/or military inventory and equipment.

Experience performing data analysis utilizing spreadsheets and other electronic analytical tools.

Minimum qualifications must be met by the closing date of the posting.

Additional Comments Please be advised that authorization to fill this position is pending Division of Budget approval.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on ApplyingKindly send a cover letter, complete resume and transcripts via email to: personnelresumes@troopers.ny.gov
Place in the Subject line: OSM

Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.