Review Vacancy
TitleContract Management Specialist 1
Occupational CategoryAdministrative or General Management
Bargaining UnitCSEA Local 058 (Thruway Authority)
Salary RangeFrom $58809 to $98409 Annually
Duties Description Assists in the administration of construction contracts, consultant term agreements, and task assignments by reviewing assignment scope, service type, letting requirements, and funding considerations, and confirming alignment with contract terms, bid documents, and applicable program authorizations in accordance with established procedures.
Examines contract, assignment, and construction-related documentation, including bid packages, lettings, supplemental agreements, contract amendments, and time extensions, to verify accuracy and adherence to requirements, and refers items to supervisor with observations or recommendations where clarification or action is needed.
Maintains official contract and agreement records and supporting documentation, including materials related to construction lettings and contract amendments, and tracks lifecycle activities, status updates, and required actions within designated systems.
Assists in confirming availability of capital program funding for assignments and construction contracts and supports the preparation and processing of funding actions and updates, including coordination of required documentation associated with formal change requests and other funding mechanisms.
Supports the drafting, processing, and tracking of authorization and cash flow updates, including Additional Funding Memos (AFMs) and related documents, ensuring alignment with program requirements, construction schedules, and established financial controls.
Coordinates with vendors, contractors, consultants, Engineering, Finance, and Authority staff to assemble agreement, assignment, and construction contract packages, including materials required for lettings and amendments, ensuring required exhibits and supporting documentation are complete and submitted in accordance with procedural requirements.
Reviews contract documents, bid materials, and supporting documentation for compliance with established standards and identifies discrepancies or omissions for resolution in coordination with senior staff.
Facilitates the coordination of document development, review, and revision among internal and external stakeholders for agreements, assignments, construction lettings, and amendments, tracks comments and required updates, and follows up to support timely resolution of outstanding issues.
Serves as a point of contact to support communication and coordination among stakeholders, including activities related to construction lettings and amendment processing, escalating issues as appropriate to ensure continued progress of contracts and assignments.
Performs assigned tasks in accordance with established procedures and guidance from senior staff and identifies potential process improvements or workflow concerns for consideration by management.
Minimum Qualifications TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, and/or Section 52.6 of the NYS Civil Service Law.
If hired into a traineeship, successful completion of the established traineeship and concurrent probationary period will lead to an appointment to a Contract Management Specialist 1, SG-18.
GENERAL PUBLIC AND/OR NY HELPS MINIMUM QUALIFICATIONS:
Contract Management Specialist Trainee 1:
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and reviewing of contract terms.
Contract Management Specialist Trainee 2:
Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Contract Management Specialist 1:
Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Minimum Qualifications Substitution
Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.
If hired into a traineeship, successful completion of the established traineeship and concurrent probationary period will lead to an appointment to a Contract Management Specialist 1, SG-18.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Additional Comments This is a CSEA position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.
We offer FREE onsite employee parking.
Our telecommuting program offers up to 20% (two days per pay period) upon completion of at least three months of satisfactory performance and appropriate approvals. Additional policy guidelines and work hours may be discussed during the interview.
ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay: $51,809 - $91,409
Recruitment & Retention Pay: $7,000
This position may be filled as a traineeship. The starting salaries for this traineeship are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire.
$58,809 (Trainee 1, equated to SG-14)
$61,751 (Trainee 2, equated to SG-16)
$71,427 (Journey Level, SG-18)
ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.
Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).
The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply.
New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.
The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.
Some positions may require additional credentials or a background check to verify your identity.
Email Address CanvassReply6@thruway.ny.gov
Address
Notes on ApplyingIf interested in this vacancy, you must submit a resume and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.