Review Vacancy
AgencyEducation Department, State
TitleAdministrative Assistant, Box ACS-1703/44643
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $52293 to $66494 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS: For permanent appointment to Administrative Assistant, candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant or as a Retirement Systems Information Representative 1 OR one year of permanent competitive or 55b/c service in a title allocated at SG-16 or higher that is eligible to transfer via §52.6 of the Civil Service Law. For appointment to Administrative Assistant Trainee 1, candidates must have one year of permanent competitive or 55b/c service in a title SG-11 or higher eligible to transfer via §70.1 of the Civil Service Law OR be reachable on the New York State Education Department’s Public Administration Trainee Transition (PATT), the Professional Career Opportunities (PCO), or the Public Management Intern (PMI) list. Transfer candidates and appointees from the PATT, PMI, or PCO lists must serve a two-year traineeship that leads to the Grade 18 salary level.
Duties Description The New York State Education Department’s Office of Adult Career and Continuing Education Services – Vocational Rehabilitation (ACCES-VR) is seeking to fill an Administrative Assistant position in its’ Utica District Office. The Administrative Assistant is responsible for the supervision of the finance unit. The finance unit processes voucher payments, contract payments, and maintenance and transportation payments. Major responsibilities of this position include, but are not limited to, the following:
• Ensure fiscal accountability internally and with service providers;
• Implement Internal Controls;
• Oversee functions associated with the daily operation of the office;
• Act as the liaison with other NYS Education Department offices such as Facilities Management and Fiscal Management; and
• Oversee the office’s building maintenance needs through interactions with landlords and payment of utilities.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Filling of this position is contingent upon Division of the Budget approval.
The salary listed above applies to candidates appointed to Administrative Assistant, SG-18. The hiring rate for candidates appointed to Administrative Assistant Trainee 1 starts at $39,720, and for current New York State employees, is based on the candidate’s salary at the time of hire. Candidates hired into a traineeship will be advanced to Administrative Assistant upon successful completion of a two year traineeship.
§70.4 Transfer – A candidate may be eligible for nomination for §70.4 transfer to Administrative Assistant Trainee 1 if they are currently a New York State employee AND have one year of permanent competitive or 55b/c service in a title SG-11 or higher AND have a standing on the PCO eligible list or the PMI eligible list.
*Leads to a maximum salary of $66,494 based on annual performance advances.
NOTE: If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Employees of ACCES-VR who are currently in an Administrative Assistant position and are interested in transferring to the location listed on this flyer MUST apply for the position as outlined in the Application section of this flyer.
APPLICATION: Qualified candidates should send a resume and letter of interest by August 6, 2015 to accesjobs@nysed.gov (email submissions are preferred). Please include the Box number (ACS-1703/44643) of the position in all correspondence and in the subject line of your email to ensure receipt of your application.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address accesjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by August 6, 2015 to accesjobs@nysed.gov (email submissions are preferred). Please include the Box number (ACS-1703/44643) of the position in all correspondence and in the subject line of your email to ensure receipt of your application. Please like us on Facebook!