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Review Vacancy

Date Posted 07/12/18

Applications Due07/27/18

Vacancy ID55158

AgencyChildren & Family Services, Office of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50547 to $61229 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rensselaer

Street Address 52 Washington Street North Building

City Rensselaer

StateNY

Zip Code12144

Minimum Qualifications
Reachable for appointment on the Civil Service eligible list
OR
One year of permanent competitive service as a Secretary 2 or eligible for transfer via Section 70.1 of Civil Service law.

Duties Description Manage office and supervise clerical/secretarial staff.

Organize the flow of paper in the office.

Develop, maintain and update office procedure manuals.

Monitor and track status of office activities
Review incoming correspondence and draft responses where appropriate.

Review outgoing correspondence for grammar, spelling, etc.

Delegate assignments to staff and conduct follow-up.

Handle telephone calls and visitors and respond to questions.

Coordinate and arrange meetings.

Design office filing systems (including electronic).

Resolve day-to-day operational problems.

Coordinate information flow by acting as liaison among key executives, staff, other employees, and the public.

Additional duties will be discussed in detail during the interview.

Additional Comments High proficiency in Microsoft Outlook (specific to scheduling), Word, Excel, and Access with the ability to manage changing priorities in a fast-paced office environment preferred.

Some positions may require additional credentials or a background check to verify your identity.

Name New York State Office of Children and Family Services

Telephone 518-473-7936

Fax 518-474-0017

Email Address eoajobpostings@ocfs.ny.gov

Address

Street Bureau of Personnel, EOA #18-492 MAA

52 Washington Street, 231 North

City Rensselaer

State NY

Zip Code 12144

 

Notes on ApplyingQualified candidates should send a resume and cover letter giving the Title, Location, and EOA Number of the position being applied for. Please provide your email address and your work, home and cell phone numbers. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.

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