NY HELPNo

AgencyAging, Office for the

TitleSpecial Assistant (Director of Financial Administration) VID 168773

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $100845 to $127474 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 2 Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications A bachelor’s degree and five years of relevant experience* in a financial management, accounting, contract management.

*Substitutions: four years of specialized experience or associate degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Preferred Qualifications:

Experience in accounting management, budgeting management, or procurement and contract management for government institutions/programs, coupled with familiarity with managing federal grant reporting, maintenance of effort requirements, required state financial system transactions and general federal award regulations, such as the Uniform Administration Requirements, Cost Principles and Audit Requirements. Extensive experience working directly with the Division of the Budget (DOB), Office of the State Comptroller (OSC), Statewide Financial System (SFS), and the Office of General Services Business Services Center (BSC) is key.

Duties Description • Supervise the fiscal administration of all grants to Area Agencies on Aging, including the review and approval of applications for funding, review and approval of claims, the provision of technical assistance to grantee staff, the conduct of periodic field visits to monitor and assess the grantees, and the establishment and maintenance of appropriate accounting records to report and track grant funds.
• Direct the fiscal administration of aid to localities grants, including the review of applications, the development of budgets and budget modifications, workplans and agreements, the review and approval of claims, the provision of technical assistance, and the establishment and maintenance of appropriate accounting records to track the funding for the agreements.
• Ensure timely fiscal review, approval and processing of grant applications, claims and voucher payments, financial reporting, and the ongoing fiscal monitoring of all NYSOFA programs, including allocation of costs.
• Assist in the development of the agency’s annual Budget Request for Aid to Localities projects and re-appropriations.
• Monitor aid to Localities cash disbursements for federal, General Fund and Special Revenue Accounts.
• Oversee the payment process and notify staff of any actions necessary to adjust expenditure levels, recoup advances, liquidate remaining balances, or close out grants.
• Develop procedures for NYSOFA to disburse grant funds, review grantee applications and vouchers, preparation of grant contracts and financial reports, and closeout activities.
• Oversee various other activities related to grant funds received by NYSOFA, including the preparation of allocation schedules and financial reports as well as the establishment and maintenance of appropriate accounting records.
• Provide ongoing direction and supervision of the Grants Administration Unit, including work assignments, review of completed work, provision of training and technical assistance, periodic evaluation of staff, and staff development.
• Provide advice regarding the implementation of new programs, policies and policy changes, development of regulatory standards and the review of proposed regulations. Supervise the development of procedures and forms for use by NYSOFA staff and grantee staff, including those needed for the administration of grants, as well as internal procedures to assist staff in carrying out their duties.
• Act as liaison with other State and federal Agencies, including the Office of the State Comptroller (OSC), the Division of Budget (DOB), the State Financial System (SFS) and the Federal Administration on Community Living (ACL) and other federal funding agencies regarding NYSOFA grant activities.
• Participate in special initiatives to meet State and Agency priorities and mandates.
• Represent the Assistant Deputy Director in their absence.
• Position may require up to 5% travel.

Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/ZP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.